Administrative Analyst

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Postmarks are not accepted.  Applications will only be accepted on-line.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted.  Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications will only be accepted on-line.

As part of the County Budget team located in the County Administrator’s Office, you will assemble, analyze and use financial data to help formulate the County’s nearly $3 billion annual budget.   Using your technical skills, business acumen and creativity, you will help senior County officials quickly and accurately assess how critical services are being funded. Previous experience managing finance systems projects, with emphasis on assessment and analysis of budgets with many moving and shifting parts will have equipped you well for this role. You’ll be involved in the County budget from inception to delivery each year, ensuring that your reporting delivers high-quality and relevant data to intelligently manage provision of essential services to the community

You will report to the Chief Budget Officer and work with high-performing teams in Budget, Finance and individual County operating departments to play a core role providing technical, analytical and reporting solutions in support of the County’s key functions. You will play a key role in the assessment and analyses of County departments’ annual and mid-year budget requests and changes and make appropriate recommendations to the County Administrator.

You have good knowledge of budgeting processes and have the personal skills, creativity and drive to help shape a budget that reflects the values and goals of senior County leadership. You will work with the County Administrator’s office and operating departments in understanding their evolving requirements to deliver practical but innovative solutions to budget challenges.

Key Responsibilities:

• Research and analyze data, provide recommendations on policy, administrative, organizational, fiscal and operating issues, challenges and impacts.
• Prepare written and verbal reports and presentations summarizing data and recommendations.
• Represent the County Administrator's Office in dealing with the County Board of Supervisors, operating departments, community groups and the public.  

The Ideal Candidate:
The ideal candidate will have a background in administrative and fiscal analysis, and demonstrated experience in budgeting as well as strong analytical, written and oral communication skills.  Successful candidates will possess a demonstrated track record of providing high quality reports and analysis that synthesize and interpret data from a variety of sources.  

The ideal candidate will also possess the following critical attributes:

• Ability to identify and understand complex problems and concepts, apply logical thinking and quantitative methods of gathering and analyzing information, make decisions and exercise good judgment based on available data, design solutions to problems, formulate and articulate action plans proactively and collaboratively.  
• A great communicator and listener, quick and clear thinking, calm under pressure. The ability to continue to be effective, proactive and innovative while dealing with changing priorities and deadlines.  
• Highly focused, organized and responsible, juggling a variety of projects and ensuring they are completed in a timely fashion.   
• Politically sensitive to the dynamics of the organization and the competing needs of internal and external stakeholders.  
• Flexibility; enthusiastically takes on new challenges in a dynamic County Administrator’s office.

Salary and benefits for this position are attractive and competitive for a position with this level of responsibility.  To view the complete job description including the required minimum qualifications click on the link below:

Administrative Analyst Job Description

Preferred qualifications:

• MPA/MBA or other post-graduate degree.
• Experience managing budgets. 
• Genuine excitement and passion for developing and analyzing large, complex budget data and converting it into the information/insights that drive decisions at all levels of the organization.
• Exceptional communication and interpersonal skills; comfort and experience with regularly presenting to senior management.
• Problem-solving and analytical skills combined with demonstrated ability to multi-task and apply initiative and creativity on challenging projects.

To view the complete job description including the required minimum qualifications click on the link above. 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

CORE COMPETENCIES, KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration, organization, and management.
• Research techniques and sources of information and data applicable to public sector programs and services.
• Principles, practices and trends related to public sector budgeting and funding sources.
• Statistical and analytical techniques.
• Acceptable fiscal and financial analytical practices and principles
• Spreadsheets and databases to manage and analyze data.

Ability to:

• Identify research and gather relevant information from a variety of sources.
• Read and interpret complex written materials, policies, regulations and requirements.
• Analyze and evaluate data, procedures, interrelated processes and other information.
• Formulate conclusions and/or alternatives and develop effective recommendations.
• Use work-related computer applications, including e-mail, word processing, spreadsheets, databases and the Internet.
• Prepare well-organized and accurate documents such as reports, memos, and correspondence.
• Synthesize ideas, analysis and factual information and conclusions into clear and logical written statements.
• Speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and/or groups.
• Listen, ask appropriate questions and effectively elicit required information.
• Establish and maintain effective working relationships with staff, officials and the general public, including a variety of individuals and groups.
• Exercise sound judgment in critical situations when direction or supervision may not be available.
• Identify critical sources of information and data needed to make sound and well reasoned decisions.
• Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.
• Demonstrate interpersonal sensitivity among diverse groups of County and external stakeholders.
• Work effectively as a team member with peer, subordinate and management team members.
• Learn to make effective use of information and reports from software and systems related to performance of the duties of this classification.
• Recognize and demonstrate the application of appropriate business and political acumen.
• Be flexible to changing conditions and circumstances with short notice.

THE EXAMINATION WILL CONSIST OF the following steps:
1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN:

Deadline for Filing: Review of Minimum Qualifications: Screening of Supplemental Questionnaire for Best Qualified: Oral Interviews:	5:00 pm, Tuesday, June 2, 2015 June 10, 2015   June 30, 2015 TBD

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance (Employer Credit)
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home Insurance
• Commuter Benefits Program
• Group Legal
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you.

All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Sam Gee
Personnel Services Manager
Human Resource Services Division-County of Alameda
510-267-9492
www.acgov.org