Human Resource Services
Alameda Skyline

Fire Department Administrative Services Director

Recruitment #14-8168-01

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Introduction

The Alameda County Fire Department (ACFD) provides all-risk emergency service to the unincorporated areas of Alameda County, the Cities of San Leandro, Dublin, Emeryville, Newark and Union City, the Lawrence Berkeley National Laboratory and the Lawrence Livermore National Laboratory.  Serving a population of 394,000 and encompassing an area of roughly 508 square miles, the ACFD provides a wide variety of services to an ever expanding and diverse community.  These services include:
- Advanced Life Support Rescue

- Fire Suppression

- Hazardous Materials Mitigation

- Urban Search and Rescue

- Water Rescue

- Community Outreach & Education

- Disaster Preparedness

- Fire Prevention and Code Compliance

- Regional Dispatch

Visit www.acgov.org/fire for more information about the Alameda County Fire Department.

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THIS IS A NEW ASSEMBLED EXAMINATION:  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resources Services Department by 5:00 p.m. on the Last Day for Filing.  Failure to submit the Supplemental Questionnaire will result in disqualification. Applications will only be accepted on-line.

ON-LINE APPLICATIONS ONLY

to apply visit - www.jobaps.com\alameda

DESCRIPTION

 

The Fire Department Administrative Services Director is the highest ranking civilian position in the Alameda County Fire Department. Reporting to the Alameda County Fire Chief, the Fire Department Administrative Services Director will be responsible for planning, organizing and directing the general administrative and financial services for the Alameda County Fire Department (also known as “the District”). Additionally, the Fire Department Administrative Services Director will assist in policy development and implementation for the District and act as the principal assistant to the Alameda County Fire Chief in all aspects of government, business, administrative and financial manners. 

DISTINGUISHING FEATURES:

The Fire Department Administrative Services Director is a one-position class reporting to the Fire Chief.  The Fire Department Administrative Services Director will act as the principal assistant to the Fire Chief in government, business and administrative matters.  The Fire Department Administrative Services Director is responsible for administrative and support aspects of the Fire District.

CHARACTERISTICS OF THE IDEAL CANDIDATE:

The ideal candidate will have a strong knowledge of the principles of public sector administration and management, organizational analysis and development, budgeting, public personnel administration including maintenance and management of city and government counsels, working with commissions, boards and elected officials.  This individual will have experience working in areas inclusive of policy making, managing complex business models, marketing and service compliance, public safety in local government, labor laws and bargaining processes, contract for service development and administration.  Furthermore, this individual will have executive level strategic decision making abilities, a strong knowledge of developing and interpreting departmental and organizational policies and programs, civil service systems, excellent leadership, communication, organizational and problems solving skills, in addition to a strong knowledge of team leading and building, and establishing strategic direction.

Critical attributes for the success of the Fire Department Administrative Services Director include:

  • Strong communication skills, both orally and in writing.
  • The ability to lead, manage and control, and make sound, strategic decisions while producing accurate information and managing multiple and challenging priorities while meeting deadlines.
  • The ability to maintain effectiveness in developing and implementing departmental policies and procedures.
  • Demonstrated ability to establish courses of action for self and others to ensure that work is completed efficiently.
  • Keeping the organization’s vision and values at the forefront of decision making.
  • Possessing a confident interpersonal style and proven methods that inspire and guide individuals toward higher levels of performance.
  • The ability to work harmoniously with others; skill at perceiving and reacting empathetically to the needs of others; treating people with consideration, sensitivity, kindness and respect.
  • Significant experience in dealing with public sector unions (preferably public safety) and have a high level understanding of financial and policy matters related to collective bargaining agreements.

Additionally, qualified candidates will possess a bachelor’s degree from an accredited four-year college or university and the equivalent of three years full time increasingly responsible administrative managerial experience which included analyzing, making recommendations, and facilitating the implementation of change for organizational, procedural, program, budget or personnel management.  Two years of which must include supervisory experience.  (Experience in more than one of the program areas is highly desirable.)

 

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.

1. Confers with executive staff and other managers concerning the administrative needs and requirements of programs, policies, rules and regulations; makes recommendations on administrative policies and procedures; implements policy changes; devises procedures for agency wide administrative activities.

2. Directs the District human resources, fiscal, and policy and program development programs; coordinates and monitors activities of these programs to maximize services to the Fire District.

3. Designs and implements budget procedures and develops and administers the annual budget in cooperation with the other department heads; advises the Fire Chief and Executive Staff regarding trends, audits or problems related to any budgets; prepares budget justifications and reviews.

4. Analyzes operations to determine cost effectiveness, maintains standards and makes improvements; may work on special projects for the Fire Chief.

5. Oversees the Administrative Services Section in charge of procurement of supplies and equipment, inventorying, mail services, printing, office clerical pool and temporary services.

6. Directs contract compliance oversight, department-wide, including bid analysis, as well as work in progress to completion; assures agency compliance with State and Federal administrative regulations and guidelines.

7. Directs media and public relations, community outreach and legislative programs for the Fire Chief.

MINIMUM QUALIFICATIONS

- Education

Possession of a bachelor’s degree from an accredited college or university in a field related to the work performed in this position. 

AND

- Experience

The equivalent of three years of full-time increasingly responsible administrative managerial experience which included analyzing, making recommendations, and facilitating the implementation of change for organizational, procedural, program, budget or personnel management.  Two years must include supervisory experience.  (Experience in more than one of the program areas is highly desirable.)

- License

Possession of a valid California Motor Vehicle Operator's license.

 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.  CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. 

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

 

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:                                                              5:00pm,   Friday, February 21, 2014
Review of Minimum Qualifications:                                                     Friday, February 28, 2014
Review of Supplemental Questions:                                                   Friday, March 14, 2014
Panel Interviews:                                                                                 Week of March 24. 2014

 

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing.   Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

 

*** For benefit information, please contact Fire Administration 510-618-3490.

 

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

 

Monique A. Hill,  Human Resources Analyst II

Human Resource Services, County of Alameda

510-208-4841

 

Alameda County is an Equal Opportunity Employer