Clerk-Recorder's Supervisor I

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Postmarks are not accepted.  Applications will only be accepted on-line.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted.  Failure to submit the Supplemental Questionnaire will result in disqualification.

NOTE: Consideration for Clerk-Recorder's Supervisor I and Clerk-Recorder's Supervisor II requires submission of a separate application for each level.

THE AGENCY

The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments.  The department has approximately 200 full-time employees and an estimated budget of $29.5 million.  The Agency develops and maintains the County’s accounting, payroll, audit, tax analysis, budget and grants, contract compliance and cost plan systems and procedures.  The Central Collections Department collects receivables mandated by State and federal laws and regulations.  The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents and maintenance of the vital statistics register.  For more information about the Alameda County Auditor-Controller Agency, please visit the departmental website.

THE POSITION(S)

Under general direction, in the Clerk-Recorder’s Office of the Auditor-Controller’s Agency, to plan, coordinate, assign, evaluate, and supervise the work and operations of Auditor Associates I/II/III and other clerical personnel. The personnel supervised perform a variety of difficult, technical, and complex work in examining, accepting, and recording of documents and vital records, and perform other general business functions. The Clerk-Recorder’s Supervisors provide training and instruction, make decisions involving procedural or technical problems, and do related work as required.

Either I

The equivalent of one year of full-time experience in the class of Auditor Associate III or in an equivalent or higher level clerical supervisory class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

Possession of a Bachelor’s degree from an accredited college or university (180 quarter units or 120 semester units) and the equivalent of one year of full-time experience in the class of Auditor Associate I in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or III

The equivalent of one year full-time experience in a lead or supervisory capacity in a County’s Clerk-Recorder’s Office, or the equivalent of two years’ full-time experience in a supervisory capacity in a position equivalent to the County’s class of Supervising Clerk I.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

The most suitably qualified candidate(s) will possess the following competencies:

· County policies and procedures.
· Modern office organization, practices, and equipment.
· California codes as they pertain to recordable documents and court documents.
· Operating details and policies of the Superior Court and the Recordable Documents Unit.
· Principles and practices of supervision.
· Principles of modern office management.
· Training methods and techniques.
· Appropriate English grammar, vocabulary, spelling, and punctuation.
· Relevant computer applications.

The ideal candidate(s) will have the ability to:

• Interpret the Code of Civil Procedures.
• Deal effectively with members of the legal profession and the public.
• Communicate verbally and in writing.
• Make decisions independently.
• Lead, plan and organize independently.
• Exercise management control.
• Perform budget analysis.
• Exhibit and promote interpersonal sensitivity.
• Be flexible.
• Adapt to stress and changing situations.
• Understand, implement, and train staff on State and Federal laws, legislative policies, County administrative codes and ordinances, and other laws and procedures.

 *Please note that the panel interview will be weighted as 100% of the candidates' final examination score and may contain situational exercises.

The Human Resource Services Department will make reasonable efforts in the examination process to accommodate qualified individuals with mental and physical disabilities, and/or medical conditions in accordance/compliance with the State Fair Employment Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) of 1990, and Alameda County Resolution No. R-83-773.  To request an accommodation due to a disability during this or other phases of the selection process, please contact the Human Resource Services Department at (510) 272-6468 before the final filing deadline. Alameda County Human Resources Services will require documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a permanent disability pursuant to the U.S. Equal Employment Opportunity Commission's statute of the Americans with Disability Act of 1990, as amended, and/or the California Department of Fair Employment and Housing (DFEH) Act.  For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Originally opened:  7/2/2014

Scheduled to close:  7/28/2014

Extended to:  8/4/2014