Human Resource Services
Alameda Skyline

Registrar of Voters Temporary Assignments, TAP (SAN)

Recruitment #14-1293N-01

Introduction

APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

Alameda County's Temporary Assignment Pool (TAP) Unit and the Alameda County Registrar of Voters are seeking temporary staff in preparation for the upcoming election season!

About the Alameda County Registrar of Voters

The Registrar of Voters is responsible for registering voters and conducting Federal, State, County, special and local elections. The Registrar prepares the published notices of elections and lists of offices for which candidates are to be nominated. It is the Registrar's duty to accept and check the nominating petitions of candidates for office; prepare and print official and sample ballots in English, Chinese, Spanish, Tagalog and Vietnamese; mail sample ballots to over 750,000 registered voters; recruit over 5,000 election officers and over 700 polling places; and provide the roster and street index and other supplies for use by the election officers at the polls.

The Registrar of Voters is also required to establish and revise voting precincts, provide for the tabulation of returns on election night, and conduct the official canvass of votes cast. In addition to elections, the Registrar is required to check the signatures on initiative, referendum and recall petitions. Finally, the Registrar is required to provide outreach services to maintain voter registration at the highest level possible.

For more information regarding the Registrar of Voters, please visit: http://www.acgov.org/rov/ 

DESCRIPTION

THE POSITIONS

• Election Support StaffReview, proofread, and translate voting materials in bilingual languages such as Chinese, Spanish, Tagalog, Vietnamese, Japanese, Korean, Khmer and Hindi.  Recruit/assess bilingual poll worker applicants and data entry. Qualified applicants must have the ability to read, write and speak English and one of the following: Tagalog, Vietnamese, Spanish, Chinese, Khmer, Hindi, Japanese, or Korean fluently.  In addition, qualified applicants must possess data entry skills, strong customer service skills and the ability to multi-task in a fast paced work environment.

• Candidate Support StaffAssist candidates in filing for office, review/proof read official ballot in bilingual languages and data entry.  Qualified applicants must be detail oriented, possess strong customer service skills and excellent secretarial skills including the ability to compose letters, type 40 words per minute and be familiar with MS Word, Excel and PowerPoint.

• Data Entry Staff – Provide data entry services for the Registrar of Voters.  Qualified applicants must have strong customer service skills and be able to type 40 words per minute. Bi-lingual candidates fluent in English and Spanish, Chinese, Tagalog Vietnamese, Khmer, Hindi, Japanese or Korean are desirable.

• Vote by Mail Window Staff – Process vote by mail applications and voter registration forms, assist bilingual voters. Qualified applicants must have strong customer service skills, general clerical skills, data entry skills, with the ability to type 40 words per minute. Bi-lingual candidates fluent in English and Spanish, Chinese, Tagalog, Vietnamese, Khmer, Hindi, Korean, Japanese or are preferred.

• Vote by Mail Processors – Process voted ballots including scanning, sorting and filing. Qualified applicants will have strong multitasking skills & strong numerical filing skills; the ability to lift 25 pounds and be able to stand for long periods of time.

• Openers Extract vote by mail ballots and may be assigned to other duties such as sorting and filing. Qualified applicants must have strong numerical filing skills with keen attention to detail; the ability to sit for long periods of time.

• Remake Staff – Review and process damaged ballots and inter-file in numerical order. Qualified applicants must have strong numerical filing skills and be able to stand and sit for long periods of time.

• Warehouse Staff Prepare, dispatch and distribute voting equipment and polling place supplies and Election Day emergency equipment; providing support for equipment/supplies.  Qualified applicants will have excellent customer service skills and the ability to perform manual labor and be able to lift 50 pounds.  In addition, warehouse staff will be required to have general clerical skills with strong attention to detail including strong numerical filing skills; knowledge of Microsoft Office Excel, Word, and Outlook is preferred. Possession of a valid CDL is preferred.

• Vote Count Room Staff – Responsible for pre-election voting equipment testing and processing of returned vote-by-mail ballots. Qualified applicants must have strong numerical filing skills; the ability to perform some manual labor tasks and the ability to lift 30 pounds.  In addition, the successful candidate must be able to stand for long periods of time.

• Recruiters – Recruit and assess bilingual poll worker applicants and participate in outreach events. Perform Data Entry. Qualified applicants must have strong customer service, recruitment, telemarketing and data entry experience.

• Classroom Helpers – Responsible for delivering classroom equipment/materials, set up/take down of equipment/materials, and assist Instructors during poll worker classes.  Qualified applicants must possess excellent customer skills and strong data entry skills along with the ability to multi-task, pay strong attention to detail. Manual labor may be required; strong candidates must be able to lift a minimum of 50 lbs. Local travel is required for this position, therefore successful candidates must have a valid CDL and their own transportation. Class A driver's license is preferred but not required.

 

About the Clerical Assistant SAN (TAP) Classification

Candidates hired for any of the above Registrar of Voters Temporary Assignments will be classified under the Clerical Assistant SAN (Services As Needed) TAP (Temporary Assignment Pool) Classification. Under supervision, incumbents are assigned a variety of general clerical duties to fill in for various temporary needs countywide.

DISTINGUISHING FEATURES

This class consists of positions that are filled on a temporary basis through the Alameda County Temporary Assignment Pool (TAP). Human Resource Services will be responsible for placing incumbents on assignments within departments and other agencies. Assignments may vary from a minimum of four hours and generally not exceed 18 months. The Clerical Assistant-SAN (TAP) differs from the Clerk Intermittent series in that the latter functions as an assistant to regular full-time clerical personnel whereas the former performs the full range of duties assigned to a regular county clerical position on a temporary basis.

The Clerical Assistant I-SAN (TAP) is designated as a 75-hour class.

MINIMUM QUALIFICATIONS

The equivalent of one year of full-time clerical experience.

In addition, flexible schedules are required as all positions may require to work overtime on weekdays, weeknights, weekends and holidays as needed.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

 

KNOWLEDGE AND SKILLS

Knowledge of:

• Modern office practices and procedures.
• Basic office automation and computer functions.
• Basic elements of correct English usage, grammar, spelling and punctuation.

Ability to:

• Interpret and apply rules and regulations.
• Follow written and oral instructions.
• Calculate basic mathematical problems.
• Adapt quickly to new work environments.
• Establish and maintain effective relationships with co-workers and the public.
• Communicate effectively orally and in writing.
• Maintain electronic and/or physical files and databases.
• Organize and prioritize.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

Carla Ortiz,  Human Resources Technician

Human Resource Services, County of Alameda

(510) 208-4911

Alameda County is an Equal Opportunity Employer