Sunday, August 28, 2016

Principal Administrative Analyst

Recruitment #13-0255-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and will last approximately one year, but may be extended.

A properly completed application must be submitted. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks and faxes are not accepted.  Failure to complete the application will result in disqualification. Applications will only be accepted on-line.

DESCRIPTION

The Principal Administrative Analyst is responsible for fiscal and administrative policy development and program oversight, coordinating County activities and directing special projects on behalf of the County Administrator’s Office.

We are currently recruiting to fill two vacancies: one in the Intergovernmental Affairs and Civic Engagement Unit and one in the Budget and Finance Unit.  Both positions described below are key members of the County Administrator’s leadership team.

Intergovernmental Affairs and Civic Engagement: This position is responsible for:

  • Legislation, including development of the annual legislative platform and ensuring that the County’s legislative interests are represented at the state, federal and local levels through engagement of county departmental legislative staff, the County legislative delegation, state and federal legislative advocates,affiliate organizations and other community stakeholders.
  • Public Information and Media Relations, including countywide coordination both internal to the County and with external regional and statewide associations.
  • Civic Engagement, including the development and implementation of programs that educate and engage the public, such as leadership academies, regional collaborations and expanded use of social media.  This position also serves as the key contact for the County Administrator’s Office with other regional agencies and entities such as LAFCo, ABAG, Port of Oakland, cities, BART, AC Transit, EBMUD, UC Berkeley and other universities.
  • Grant and Fund Development, including countywide coordination in partnership with our legislative advocates and other agencies and entities providing funding opportunities, as well as philanthropies.
  • Cable Franchise, including serving as the cable franchise administrator in the unincorporated County, negotiating agreements with cable companies and addressing citizen complaints.
  • Boards and Commissions, including oversight of program and policy development and coordination with other member entities of the County.
  • Other Duties, including serving as the liaison with the Grand Jury and assisting with special projects for the County Administrator and Board.

Budget & Finance: This position is responsible for:

  • Preparation of the Annual County Budget, including preparing the annual budget on a countywide basis or within the assigned program or functional area; monitoring and reviewing all budgetary expenditures and revenues; preparing recommendations to the County Administrator, Assistant County Administrator, and/or department heads/division managers; and providing financial information, analysis, and summaries for special and periodic reports to the Board.
  • Leadership and Oversight, including supervising, assigning and reviewing work of one or more Administrative Analysts or other professional staff within a major functional area. Provides oversight and leadership within functional areas, establishes priorities within functional areas, and supervises personnel and work products.  Provides training to new employees regarding policies and system use.
  • Public Finance and Debt Management, including making recommendations related to issuance of long- and short-term debt, investment of bond proceeds, municipal credit ratings, effective disclosure practices, and investor relations.
  • Legislative and Policy Review, including monitoring state and federal regulations and legislative activities pertaining to the assigned responsibilities; evaluating their effect on public finances and County activities; recommending and implementing changes to policy and procedures as appropriate.
  • Financial Presentations and Reports, including preparing budget presentation materials; maintaining data and systems for budget tracking and reporting, and generating periodic and special reports; notifying department heads/division managers of fund status and budget variances; assisting section/division with issues related to funds availability, fund transfers, and budget compliance and preparing a variety of correspondence, periodic and special reports, procedures and other written materials.
  • Other Duties, including serving as the liaison in budgetary matters with other agencies and organizations; counseling departments on budgetary and related administrative problems.

Key Areas of Responsibility for the Principal Administrative Analyst

  • Supervises the activities of a major program or functional area within the County Administrator's Office.
  • Plans, organizes and directs organization and systems in a major functional area; directs the study process and  prepares reports and recommendations.
  • Reviews the County's major administrative, budgetary, public finance and legislative policies, makes recommendations, and implements policy changes as directed.
  • Reviews Board agenda items and recommends action regarding proposals made to the Board of Supervisors; makes periodic presentations to the Board as requested.
  • Supervises, assigns and reviews work of one or more Administrative Analysts or other professional staff within a major functional area.
  • Provides oversight and leadership within functional areas, establishes priorities and supervises personnel and work products.
  • Represents the County Administrator or Assistant County Administrator in relations with departments, community groups and other jurisdictions.
  • Prepares the annual budget on a countywide basis or within the assigned program or functional area and prepares recommendations to the Assistant County Administrator and/or County Administrator, and provides financial information, analysis, and summaries for periodic reports to the Board.

The Ideal Candidate:
The ideal candidate will have a proven background in administrative and fiscal analysis, and demonstrated experience in government budgeting, public policy, civic engagement, public finance and debt management as well as strong analytical, written and oral communication skills.  The ideal candidate will also be:

  • An individual with a track record of providing high quality public service with a commitment to the ideals of implementing visionary policies and practices that reinforce strong dedication to the community. 
  • A strategic thinker who can determine long-term goals as well as identify and design the best approach for achievement.
  • Able to identify and understand complex problems and concepts, apply logical thinking and quantitative methods of gathering and analyzing information, make decisions and exercise good judgment based on available data, design solutions to problems, formulate and articulate action plans proactively and collaboratively.
  • A solid leader who leads through aligning the organization’s vision and values and manages work groups by inspiring and advising subordinates, facilitating goal accomplishment and tracking and evaluating performance to ensure success.
  • A great communicator and listener, quick and clear thinking, calm under pressure.
  • The ability to continue to be effective, proactive and innovative while dealing with changing priorities and deadlines.
  • Highly focused and organized, managing a variety of complex projects while charting a course of action to ensure the successful completion of goals as they relate to the mission, vision and values of the organization.
  • Politically astute, possessing the skills necessary for identifying, navigating and successfully interacting within the dynamics of the organization while maintaining sensitivity to the competing needs of a wide variety of internal and external stakeholders.
  • Adept in identifying opportunities and taking action to build strategic relationships to help achieve business goals.  

Please click here to view the recruitment brochure and detailed information about the position.

MINIMUM QUALIFICATIONS

Either I
Experience:

The equivalent of one year of full-time experience performing the duties of an Administrative Analyst in the Alameda County Administrator's Office in either of the following two areas or combination thereof:

I. Supervising members of a project or task force.

II. Regularly handling the most complex projects, which require unusual expertise, sensitivity of handling, and independence of judgment not normally found in most assignments.

Or

The equivalent of three years of full-time experience in the class of Administrative Analyst in Alameda County or in an equal or higher classification in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

Or II
Education:

Possession of a Bachelor's Degree from an accredited college or university; and the equivalent of four years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys, including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. Two years of this experience must include the direct supervision of professional level staff. (Four additional years of related experience may be substituted for the degree requirement.)

Or III

Possession of a Master's Degree from an accredited college or university in Public Administration, Business Administration, or a closely related field; and the equivalent of two years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys; including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. These two years of experience must also include the direct supervision of professional level staff.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

CORE LEADERSHIP COMPETENCIES:
A Leader in Alameda County:
1. Demonstrates commitment to the County’s Mission, Credo, and Goals.
2. Is Visionary, Strategic, and Innovative, Working With Change.
3. Collaborates with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
4. Uses business acumen to build a strong organization that delivers results.
5. Uses interpersonal skills to communicate effectively.
6. Promotes personal and professional growth for self and others.
7. Provides the highest level of service delivery to diverse customers.
8. Works effectively as member and leader of diverse teams.

EXAMINATION COMPONENTS

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the "What You Need To Know" section of our website:  www.acgov.org/hrs.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS

REASONABLE ACCOMMODATION
The Human Resource Services Department will make reasonable efforts in the examination process to accommodate qualified individuals with mental and physical disabilities, and/or medical conditions in accordance/compliance with the State Fair Employment Housing Act (FEHA), Federal Americans with Disability Act (ADA) of 1990, and Alameda County Resolution No. R-83-773.  To request reasonable accommodation, you must notify the Human Resource Representative listed on this bulletin as soon as possible and before the last day to file, in order to make the necessary arrangements during each step of the examination process.

Alameda County is an Equal Opportunity/Affirmative Action employer.  Women, ethnic and racial minorities and persons with disabilities are encouraged to apply.  Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor.

Selection Plan

Tentative Selection Schedule:

Last Day of Filing -5:00 PM, Friday, June 7, 2013
Application and Supplemental Questionnaire Review for the "Best Qualified" candidates - June 21, 2013
Telephone Interviews -July 1-2, 2013
Panel Interview - July 12, 2013

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Sam Gee
Personnel Services Manager
Human Resource Services Division-County of Alameda
510-267-9492
www.acgov.org