Sunday, August 2, 2015

Administrative Analyst-Human Impact Budget Analyst

Recruitment #12-0245-01

DESCRIPTION

COUNTY GOVERNMENT
Alameda County is supported by approximately 9,000 employees and an annual budget of $2.6 billion. As a major urban county, Alameda delivers the full spectrum of services including general government and internal services, health care, social services, public works, criminal justice, along with fire and emergency medical services for its citizens. The County is governed by a five-member Board of Supervisors directly elected by voters in their respective districts to four-year staggered terms. The Board is responsible for setting policy, overseeing all County operations, approving the organization’s annual budget, and representing the County in a number of areas including its numerous special districts and regional agencies. The Board of Supervisors appoints the County Administrator who is charged with overseeing County operations and services, and developing the overall budget.

BACKGROUND
The Human Impact and Prevention Budget is a decision-making tool and community engagement process that redefines the role of the County’s budget and outreach in shaping prevention-oriented policies and practices integral to health and wellness. The core tenets of the project include raising awareness of the role of County government and the safety net, developing new cross-sector partnerships and investments, and strengthening systems that support preventive approaches to community health.

ABOUT THE POSITION
The Human Impact Budget Analyst position is supported by a two-year grant from The California Endowment in partnership with the County of Alameda under the leadership of Supervisor Wilma Chan with the support of the Board of Supervisors. The position includes a competitive salary and benefit package.  The Human Impact Budget Analyst will be within the County Administrator’s Office, reporting to a Principal Administrative Analyst, and partner closely with the office of Supervisor Wilma Chan as well as other Board member offices. 

The Human Impact Budget Analyst plays a key role in the assessment and analysis of County departments’ annual and mid-year budget requests/changes and makes appropriate recommendations to the County Administrator.  This Analyst assists in the development, analysis and recommendation of County-wide policies and procedures. The Human Impact Budget Analyst also coordinates the efforts of assigned County agencies and departments, manages special projects, and represents the County Administrator's Office in dealing with County departments, other agencies, Community-Based Organizations, community groups and members of the public.

Under direction, Administrative Analysts perform a wide range of detailed and complex professional level analytical work in various program and functional areas.  Incumbents perform administrative, systems, statistical and management analysis and make recommendations on County-wide and departmental organizational, budgetary, staffing, and programmatic issues and requests. Incumbents also analyze and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned (e.g. Grants Administration, Community Relations, Legislative Analysis, County-Wide Budget Coordination.) 

RESPONSIBILITIES
Key position responsibilities include:

1. Perform research, compile and analyze information and data regarding state legislation and budget impacts on, but not limited to, County health and human services programs.

2. Prepare reports that outline findings regarding the effects of proposed state budget cuts on residents in coordination with county departments and administrative budget staff, community leaders, service providers and clients.

3. Assist in developing recommendations for county leadership including the Board of Supervisors, County Administrator and County Agency Department Directors regarding the effects of state budget cuts; Gather additional information and/or revise methodology as needed for examining budget impacts to county residents and programs.

4. Assist in developing a regional outreach strategy with Board of Supervisors’ offices and communications consultants for distributing local human impact stories to multiple audiences, including policy makers, potential private and corporate sector partners, print and online media and members of the public.

5. Prepare formal presentations of research findings and recommendations to county leadership and the public through organizing cross-sector stakeholder forums, town hall-style budget hearings and testimonials in conjunction with Board of Supervisors’ offices, County agency staff and community partners, and relevant conferences and workshops.

6. Prepare community relations material including, but not limited to: a tool kit for local government leadership and agencies, workshop presentations for state and national county organizations’ conferences and other related events; public education materials including assisting with development and maintenance of a multi-purpose website and social media tools with County IT staff and communications for public education and advocacy.

7. Consult with managers and assist in resource planning and development of annual grant budget estimates; compile information and documentation in preparation for producing reports and/or drafts reports related to grant budget and resource planning issues; monitor and analyze expenditures and accounts to ensure compliance with grant budget parameters; compile information and documentation in preparation for producing and/or drafting fiscal/financial reports.

THE IDEAL CANDIDATE
In addition to the minimum qualifications stated below, successful candidates will have a minimum of two (2) years public sector experience performing research and analysis with a proven track record working with a diverse audience (agency staff, community based organizations, advocates, private sector partners and the general public.  Prior experience analyzing budget and policy in the public sector is highly desired.

The Ideal Candidate will be proficient in the following:

  • Data Gathering and Analysis: Collects, and synthesizes information from a variety of stakeholders and sources including complex policies, regulations and requirements. Compiles, analyzes and summarizes budgetary, financial, demographic and other data over a specific period.
  • Effective Communications: Prepares and delivers clear, effective communication verbally and in writing and actively listens to ensure understanding for different audiences. Prepares well-organized, logical and accurate documents, reports, and other written statements.
  • Interpersonal Relations: Develops and maintains effective relationships with others; relates well to people from diverse backgrounds and in different situations; shows understanding, courtesy, tact, empathy, concern, and politeness.
  • Adaptability: Adapts quickly to changing conditions and circumstances and easily considers new approaches.
  • Navigating the Public Sector: Understands the workings of the public sector and how to achieve results in this environment.
  • Collaboration: Works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
  • Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goal or outcome.
  • Political Savvy: Exhibits confidence and professional diplomacy, while effectively relating to people at all levels internally and externally.
  • Results Orientation: Focuses on desired results and sets and achieves challenging goals.
  • Time Management: Effectively manages multiple priorities that have conflicting time frames and identifies and communicates solutions.

HOW TO APPLY:

To apply please email/submit a cover letter of interest and a current resume to samson.gee@acgov.org

Cover letters and resumes will be screened and forwarded to the hiring department for review and selection.  Only the most qualified applicants will be contacted by the hiring department.
 
Apply immediately. The position will remain open until filled but may close at any time.

MINIMUM QUALIFICATIONS

The following is used as a partial description and is not restrictive as the complete listing of the minimum qualifications.  Additional information regarding the minimum qualifications can be found on the classification specification for the Administrative Analyst, located on www.acgov.org/hrs.

A typical way to qualify is: Possession of a Baccalaureate degree from an accredited college or university, and the equivalent of two years of verifiable full time experience performing professional-level analytical work, with primary responsibility for performing duties in one or more of the following functional areas: administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, development/administration and management of contractual agreements and grants. 

BENEFITS

MANAGEMENT EMPLOYEE BENEFITS

MEDICAL PLANS
The County offers HMO and PPO medical plans.  The County has two contributions structures, 1) County contributes 100% of the lowest cost HMO; or 2) County contributes 90% of the HMO plans and 90% of the lowest cost HMO towards the PPO. The County contribution can be prorated based on the number of work hours up to 50% of the standard hours in a pay period.  Employees pay any additional premium costs if they chose an alternate HMO or PPO Plan. If an eligible employee waives all medical coverage through the County, a monthly stipend may be provided.

DENTAL PLANS
The County offers two Dental Plans: PPO and Dental Maintenance Option (DMO). The County contributes up to 100% of the family coverage for both plans as long as the employee works at least 50% of the standard hours in a pay period. The PPO option plan design is 100% Preventative, 80% Basic Care, 80% Major Care with a $45 per individual deductible and annual maximum up to $1,450 per. The DMO option has an orthodontic benefit for children as well as adults.

VISION BENEFIT
The County offers two Voluntary Vision Plans through Vision Service Plan (VSP) for eligible employees.  The two plans consist of a low option and a high option that offer annual eye exams and coverage for various frames and lenses.  The Voluntary Vision Plan is 100% employee paid and available to employees and their dependents.  In addition, an annual eye exam is covered for participants in the HMO Medical Plans with corresponding co-pay. 

LIFE INSURANCE
The County pays for a Basic Life Insurance policy of $25,000.  Supplemental Life Insurance for an employee can be purchased in $10,000 increments up $1,000,000.  Supplemental Life Insurance can also be purchased for spouse/domestic partner and/or eligible dependent children.

ACCIDENTAL DEATH & DISMEMBERMENT (AD&D) INSURANCE
An employee can purchase either a policy for themselves or a family policy in $25,000 increments up to $500,000.

COUNTY ALLOWANCE DOLLARS
The County provides up to $2900 of flex dollars annually, dependent upon the management employee's represented or unrepresented classification.  These flex dollars can be used to pay for medical, Supplemental Life and/or AD&D premiums.  The unused portion of these flex dollars are deposited into a Health Flexible Spending Account for the management employee, which can be used for unreimbursed medical expenses.

HEALTH FLEXIBLE SPENDING ACCOUNT
Employees may opt to contribute salary on a pre-tax basis up to $2,500 for eligible out of pocket medical, dental and vision expenses such as: prescription co-pays, office visit co-pays, prescription eye glasses or contact lenses.

DEPENDENT CARE ASSISTANCE PROGRAM
For employees who have either children under age 13 or dependents (parent, sibling or in-law incapable of self-care) that are dependent upon the employee for care can contribute salary on a pre-tax basis up to $5,000 annually.  These pre-tax dollars can be used to pay for day care expenses provided by a licensed facility.

COMMUTER BENEFITS
For the 2013 Plan Year, an employee can set aside up to $245 a month in pre-tax dollars to pay for qualified work-related parking and commuting to and from work transit fees.

HOLIDAYS
Eleven paid holidays plus two or four floating holidays depending on the union bargaining unit.  Represented management employees are entitled up to three additional days of management paid leave.

VACATION AND SICK LEAVE WITH PAY
Vacation accrual ranges from two weeks to five weeks depending upon years of service and the union bargaining unit to which the position is assigned.  Sick leave accrues at the approximate rate of one-half day per bi-weekly pay period.  Exact rate is based on the union bargaining unit and is defined in the corresponding Memorandum of Understanding.

VACATION PURCHASE PROGRAM
The County allows you to purchase one or two additional weeks of vacation through payroll deduction.  Exact benefit is based on the union bargaining unit and is defined in the corresponding Memorandum of Understanding.

EMPLOYEE ASSISTANCE PROGRAM (EAP)
The County has an EAP available for employees, spouses/domestic partners and eligible dependents.  This program provides services such as: counseling, financial consulting, child and elder care consulting and some legal counseling.

DISABILITY or INCOME REPLACEMENT
Two voluntary plans are offered: Short-term Disability and Long-term Disability can be purchased through a payroll deduction or with accrued vacation hours depending upon the union bargaining unit.

LONG TERM CARE
This voluntary benefit extends care for yourself and/or your spouse and/or your parents who experience a serious accident, chronic illness or frailties of old age.  Places where care can be provided are: in one's home, at a nursing home, at an assisted living facility or adult day care center.

RETIREMENT
This position does not qualify for the membership into the Retirement System.  The only exception is for those regularly appointed incumbents in full-time, non-project positions in the Alameda County classified service who are current members of the retirement system and who are appointed, without a break in service or status, to a project position.  They may elect to remain in the retirement system.  Individuals hired into a project position and subsequently appointed to full-time, non-project positions become members of the retirement system at the time of the regular appointment.  Computations and determinations of eligibility for retirement shall be based on the date of the regular appointment, with entitlements being prospective from that date.

DEFERRED COMPENSATION
The County offers a Deferred Compensation program where an eligible employee can voluntarily contribute on a pre-tax and/or after-tax basis, a minimum of $20 per pay period up to the total annual contribution limit.

Alameda County is an Equal Opportunity/Affirmative Action employer.  Women, ethnic and racial minorities and persons with disabilities are encouraged to apply.  Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor.