County of Alameda

DESCRIPTION

DEFINITION

This is a single position classification which, under direction, performs professional accounting work in the Cashier, Remittance Processing and Vault Operations Unit of the Treasurer-Tax Collections Department with moderately complex fiscal record keeping functions. This position is designated as assistant supervisor and has full responsibility in managing the receipting, processing, accounting and reconciliation of the countywide Treasurer’s deposits and property tax payments. This position acts as lead worker related to Remittance Processing and Vault Operations with varied and complex fiscal record-keeping systems, prepares a variety of complex accounting, statistical, and narrative reports, and to does related work as required.

DISTINGUISHING FEATURES

The Senior Cashiering Accountant is an advanced journey level accounting class. The incumbent may act as the lead-worker to a group of Accountants and/or Accounting support staff, exercising detailed subject matter knowledge in the areas of Vault Operations. This class has direct supervisory responsibility over subordinate clerical and paraprofessional staff including immediate and primary responsibility for participation in the hiring, performance evaluation, and discipline recommendations with respect to those positions.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Supervises and trains subordinate accounting staff in the receiving and processing of tax payments and treasury deposits, counting large sums of money, bundling currencies for deposit to banks and balancing of cash, checks, electronic fund transfers and credit card payments received and processed.

2. Prepares the daily cash deposits to the bank with subordinate accounting staff following all established cash handling and internal controls. Resolves with banking personnel problems arising from cash and check deposits.

3. Reconciles the daily tax collections and deposits in excel spreadsheet. Classifies collections according to tax types and miscellaneous receipts by revenue accounts, agency trust funds and un-apportioned funds. Submits collection summary reports to Tax Accounting Unit. Works with Tax Accountants when imbalances occur between Item Age and ITD reports.

4. Prepares the Alcolink deposit journal to deposit daily tax receipts and collections.

5. Maintains, reconciles, accounts and posts tax payments made by credit card and electronic check to Tax Collectors subsidiary ledger in the daily collection reports. Outstanding balances on the collections report are reconciling items to the monthly reconciliation of deposits and collections.

6. Prepares statistical summary reports of tax collector’s daily collections for management use and budget purposes.

7. Reconciles credit card spreadsheet summary with the tax collectors account receivable balance.

8. Verifies treasurer and tax collector teller’s turn-in-cash. Reconciles cash with teller’s balance sheets and prepares the daily cash deposit to the bank in double custody with subordinate accounting staff.

9. Reconciles grand total of tax collector’s collections against the total checks and cash received. Transmits reconciled file to ITD so the payments will be posted to the tax roll and generates reports used for reconciliation.

10. Reconciles amount of check 21 (image check deposit) to be transmitted to the bank for both tax collector and treasurer’s collections.

11. Provides reconciliation reports to tellers. Verifies tellers’ cash drawer’s reconciliation and turn-cash; receives the total amount from system cash, signs off on the teller’s cash balance sheet and stores cash in the vault.

12. Reconciles grand total amounts of checks and cash against the total amount distributed to various funds. If amounts distributes were deposited to erroneous fund necessary corrections should be made.

13. Opens and closes the vault door.

14. Reconciles total amount of non-checks 21 summarized by Accounting support staff against the reports generated from Treasurer’s non-check 21 collection and tax collector’s non-check 21 collection. Reconcile all before actual paper checks are deposited to the bank.

15. Perform supervisory duties in the absence of the Unit manager; supervising the daily activities of all Cashiering, Remittance Processing and Vault Operations Unit staff.

16. Perform other duties and tasks as assigned.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of full time experience as an Accountant in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of five years full-time increasingly responsible professional accounting, auditing or administrative experience which included significant accounting/fiscal duties and responsibilities. (Possession of a Bachelor’s degree with specialization in accounting or a closely related field may be substituted for two years of the required experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• General and governmental accounting and auditing principles, theory, and procedures.
• Business office practices.
• Working knowledge of computer spreadsheet and word processing applications.
• Computerized accounting systems to track accounting transactions and to generate/retrieve financial reports.
• Principles of personnel management.

Ability to:

• Interpret and apply business and governmental laws and regulations.
• Analyze and problem solve.
• Exercise judgment.
• Organize and direct the work of others.
• Establish and maintain cooperative relationships with others.
• Prepare comprehensive, clear, and concise accounting and statistical reports.
• Communicate effectively in writing.
• Communicate effectively orally.

CLASS SPEC HISTORY

Newspec 0134
MH:cs Revised 12/27/10/10
CSC Date: 1/12/11

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.